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SUNY Cortland Furniture Policy

Departments may have a need to purchase new or replacement furniture occasionally to accommodate new employees, replace aged or broken furniture or otherwise make reasonable accommodation for employees. This policy provides guidelines for departments to purchase furniture from their departmental budgets while ensuring that state procurement guidelines are followed, and the appropriate planning review of furniture has taken place.

Surplus Furniture

  • Surplus furniture and chairs that were replaced by another department and stored by Facilities Operations which are in good condition may be available at no cost. For surplus furniture availability, contact Josh McLaughlin mclaughlin@cortland.edu or check the surplus link at My Red Dragon Depot (not up and running yet).

Tack Boards

  • New tack boards other than part of a furniture package can be purchased directly by the department with a P-card and shipped to Central Receiving. A work order for installation should also be entered at the time of purchase by the department. Campus preferred tack board selection: wrapped edge, size 36”Hx46.5”W and the color is beige or grey, manufacturer-Ghent https://www.globalindustrial.com/p/tackboard-with-wrapped-edge-46-1-2w-x-36h-beige . If the department is unable to determine if the size will fit the area of installation, contact FOS for measurement.

Office Furniture Purchases

  • Furniture purchases, including chairs, may not be paid for with a P-card. A purchase requisition must be submitted through the Purchasing & Accounts Payable Office.
  • All chair purchases must include assembly and be delivered to:

Central Receiving
3739 Stratton Drive
Cortland, NY 13045
Attn: Recipient name and dept.

  • Furniture other than chairs must include installation and must be coordinated with the Planning, Design and Construction group for fit, delivery and setup.
  • Furniture lead times can vary significantly depending on the type and style of furniture selected. Typically, it can take 6-8 weeks minimum to get new furniture so plan accordingly.

 Office Furniture Other Than Chairs

  • (desks, storage cabinets credenza, varidesk standing workstations and systems furniture office cubicles), a furniture layout must be provided by the vender or the order reviewed by Facilities Planning, Design and Construction for fit and function in the space prior to purchasing. Furniture quotes can be obtained from the state contract through Syracuse Office Environments https://www.soesyr.com/. Campus-approved state contract furniture from Syracuse Office Environments include:

Hayworth-$$$

KI-$$

HON-$

  • The Purchasing & Accounts Payable Office will not process department furniture purchases, other than chairs, unless it is submitted by Facilities Planning, Design and Construction.

Chairs

Campus approved chairs from Corcraft are available to try out at Planning, Design and Construction in Whitaker Hall and include:

ECOMesh

Future

Ithaca Ultra

  • Chairs Other Than Black Office Task Chairs: (colored seat or back, guest seating, etc.) can be ordered from the state contract by requesting a quote and submitting a purchase requisition. The state contract number must be indicated on the quote.

Contact Debbie LoBello at Syracuse Office Environments https://www.soesyr.com/  or (315)-476-9091. Ask the vender about sampling chair types. Campus approved state contract chairs from Syracuse Office Environments include:

Hayworth-$$$

KI-$$

HON-$

Conference Room Furniture Purchases

  • Conference room furniture may need replacement outside of a capital project. Conference room furniture replacement requests may be submitted through the Resource Request System listed under myRedDragon Resources for consideration annually.

Classroom or Lounge Furniture Purchases